General terms and conditions

for coachings & workshops.

2 organizers:

Julia Schiffers
Benediktinerstr. 6
52066 Aachen
0151 – 507 40 885
VAT ID No. DE338069030

Sarah Russ Fotografie
Nerlichsweg 11
20535 Hamburg
0173 – 21 00 498
VAT ID No. DE327584989

1. Scope of application

1.1 The following general terms and conditions apply to all legal transactions of the coaching / workshop organizers under this contract with its contractual partners, hereinafter referred to as “participants”.

1.2 The participant shall be notified in writing of any changes to these terms and conditions. They shall be deemed approved if the participant does not withdraw in text form. The participant must send the withdrawal to the organizers within 2 weeks of notification of the changes.

2. Subject matter of the contract

2.1 The organizers offer coaching events and workshops. These can be attended by a maximum of 12 participants. A precise description and list of the services offered will be published by the organizers in the business premises, on the website and in other media used.

2.2 Basic subject matter of the contract / task description:

Description of the content of the contract:

  • 3.5 days intensive storytelling workshop (21.04. – 25.04.2024)
  • 4 nights in lakeside eco lodge with luxury yurt glamping
  • 2 classes about storytelling, style finding, mindset (who are you) & well-being in the wedding industry
  • 1 class / practical part about photo retouching
  • Authentic & complete portfolio shoot
  • 5 shooting parts
  • Optional morning routines: yoga, meditation, …
  • Relaxed & fun wine evenings around the fire
  • Full catering

3. conclusion of the contract

3.1 A contract with the organizers is concluded upon receipt of payment of the agreed participation fee.

3.2 Each participant will receive a letter of confirmation or rejection upon receipt of their declaration of participation.

3.3 The declaration of participation is binding and can only be declared invalid after consultation with the organizers in exchange for a replacement participant.

3.4 The organizers reserve the right to cancel or terminate the event up to 4 weeks before the start of the event after exhausting all possibilities if this is not reasonable because the booking volume for this event is so low that the costs incurred in relation to this event would mean exceeding the economic sacrifice limit.

3.5 However, the organizers only have the right to withdraw from the contract if they can prove the circumstances leading to the withdrawal and have made the participant a comparable alternative offer. The participation fee paid will be refunded immediately.

3.6 In addition, the organizers shall reimburse the participant’s booking expenses as a lump sum if the participant does not make use of the alternative offer.

3.7 If the event is prohibited by law due to the SARS-CoV-2 coronavirus, it will be postponed to an alternative date. The participant has no claims for compensation as long as the event is actually rescheduled. If the organizers do not offer an alternative date or if it is not possible for the participant to attend the alternative date, the participant will be refunded the participation fee.

4. Duration of contract and payment

4.1 The contract begins and ends on the specifically and individually agreed date.

4.2 Payment modalities: The participation fee for the respective event is based on the current price overview of the organizers at the time the contract is concluded.

The participant shall fulfill his payment obligation by bank transfer.     

4.3 All payments are due 7 days after invoicing without any deductions.

4.4 All services provided by the organizers are exclusive of the statutory value added tax of currently 19%.

5. Revocation and termination

5.1 The participant may withdraw from the event within 2 weeks of booking the coaching / workshop. The withdrawal must be made in writing to the following e-mail address:

The withdrawal can be made informally with the subject “Withdrawal”, stating the participant’s name, address and date of birth.

5.2 After the 2-week withdrawal period, the participant can withdraw from the event at any time. The participant will be refunded the workshop fee if he/she is able to provide a replacement participant. If it is possible for the organizers, they can assist in the search for a replacement participant. 

5.3 If the workshop is canceled by the participant, there is no entitlement to a refund of the participation fee.  

6. General conditions of participation

6.1 The participant is in breach of contract if he/she persistently disrupts the event despite a warning, or if he/she behaves in a way that is significantly contrary to common decency, so that the smooth running of the event cannot be guaranteed. In this case, the organizers reserve the right to exclude the participant from the event. The organizers reserve the right to charge the participation fee. The participant is at liberty to provide evidence of lower expenses.

6.2 The workshop leader / coach / trainer is authorized to issue instructions to the participants for the duration of and within the scope of the event.

6.3 The participants undertake not to be under the influence of alcohol or other narcotics that may impair their ability to react and their physical condition. In the event of violations of this, the organizers are entitled to exclude the participant from the event.

6.4 Before the event, the trainer/coach/workshop leader must be informed of any health problems or illnesses so that the participant in question can be protected from harm in the best possible way.

6.5 In the event of recognizable health problems, the organizers are entitled to exclude the participant concerned from the event. The organizers reserve the right to invoice the participation fee on a pro rata basis. The participant is at liberty to provide evidence of lower expenses.

6.6 Events and seminars, especially those in the so-called outdoor area, are never without a residual risk. Each participant is only insured against accidents and rescue within the scope of his/her own accident insurance.

6.7 Travel to and from the event is organized by the participant himself and is at his own expense. Each participant must arrive at the venue punctually at the start of the event. The participant is liable for damage to property and personal injury during the workshop or on arrival and departure.

7. Duty of confidentiality

The organizers undertake to maintain confidentiality regarding all trade and business secrets of the participant/client for the duration of the event and also after its conclusion.

8. Liability

8.1 The organizers shall be liable in cases of intent or gross negligence in accordance with the statutory provisions. Liability for guarantees is independent of fault. The organizers shall be liable for slight negligence exclusively in accordance with the provisions of the Product Liability Act, for injury to life, limb or health or for breach of material contractual obligations. However, the claim for damages for the slightly negligent breach of essential contractual obligations is limited to the foreseeable damage typical for the contract, unless liability is based on injury to life, limb or health. The organizers shall be liable to the same extent for the fault of vicarious agents and representatives.

8.2 The provision of the above paragraph (8.1) shall extend to compensation for damages in addition to performance, compensation for damages instead of performance and claims for compensation for futile expenditure, irrespective of the legal grounds, including liability for defects, delay or impossibility.

9. Rights of use of the images

The participants may only use the resulting images as reference images, stating all participating service providers and the clearly visible link to the organizers.

If the images are used on websites, the following links must be included in addition to the names of all service providers:

If the images are used on social media channels, the following links must be used in addition to the links to all service providers:


10. final provisions / severability clause

10.1 The law of the Federal Republic of Germany shall apply exclusively.
10.2 Ancillary agreements to the contract do not exist and must be made in writing to be effective.
10.3 The Contractor’s place of residence shall be the place of jurisdiction.
10.4 Should any provision of these GTCs be or become invalid, or should the terms and conditions contain a loophole, the legal validity of the remaining provisions shall remain unaffected.
10.5 These GTCs are valid from 24.12.2023.

Hamburg, 24.12.2023, Sarah Russ, Julia Schiffers